Turnaround Administrative Assistant
Medicine Hat, AB, Canada
Full Time
Mid Level
Turnaround Administrative Assistant | Contract | Alberta (On-Site)
We’re working with a major oil & gas client on an upcoming turnaround and are looking to bring on an experienced Turnaround Admin to support the team.
This is a hands-on role where you will support our upcoming Empress North Turnaround, located approximately 100KM from Medicine Hat, Alberta.
The position will be based out of Plains Empress 6 Plant, 5 days per week.
Start date: ASAP, with 40-hour work week.
Duration: Till Nov 2026. (Independent contractor).
Location: Empress 6 gas plant
Responsibilities:
Qualifications:
We’re working with a major oil & gas client on an upcoming turnaround and are looking to bring on an experienced Turnaround Admin to support the team.
This is a hands-on role where you will support our upcoming Empress North Turnaround, located approximately 100KM from Medicine Hat, Alberta.
The position will be based out of Plains Empress 6 Plant, 5 days per week.
Start date: ASAP, with 40-hour work week.
Duration: Till Nov 2026. (Independent contractor).
Location: Empress 6 gas plant
Responsibilities:
- Assist printing off Job Plan Packages for Binders.
- Completing Job plan Binders after reviewed and completed by management.
- Data entry into Maximo.
- Daily support to all TA group personnel with data entry and admin as needed.
- Ordering stationery/consumables for TA group.
- Organizing Job packs according to areas and WO#’s alphabetically.
- Send in any IT requests required by Plains/contractors.
- Host all team meetings online, assisted by meeting creator.
- Onboarding and orientation tracking and compliance for all staff and contractors
- Badge creation and tracking for all contractors
- Timesheet validation against Gallagher
- Collection of Timesheets and circulate for signature.
- Schedule tracking for all contractors and staff
- Coordination of hot shots and deliveries.
- Manage TA gifts and swag.
- Validation of burn rate against actual headcount.
- Tracking of all consumables and provide lists for reorder on a weekly basis.
- Be the single point of contact for all IT and hardware requirements.
- Be the scribe for designated meetings.
- Responsible to order and fill meals as required.
Qualifications:
- High school diploma or higher education
- Have relevant experience in an admin role
- Experience in the oil and gas industry will be an asset.
- Working knowledge of MS office
- Familiarity with Maximo is considered an asset.
- Strong communication and interpersonal skills, with the ability to work collaboratively across teams and vendors.
- High attention to detail and analytical thinking.
- Cleared criminal history (background) and satisfactory reference checks
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